Allocation Management is the only cost allocation module specifically designed for the public sector and not-for-profit organizations. No other tool gives you the level of speed and ease for your indirect costing process. Allocation Management maximizes your cost recovery against grants and contracts. It automates the processes of allocating revenue earned for pooled investments and re-costing shares in investment pools. And, as part of the overall FundWare solution, it integrates seamlessly with the General Ledger and Project/Grant modules (sold separately). If your organization receives grants or contract revenue, Allocation Management can help you easily manage your absorption accounting and indirect costs.

Allocation Management gives you the power you need to:

• Allocate indirect costs based on grant or contract-specific indirect cost rates, as well as your organization’s internal indirect cost rates
• Choose from multiple flexible methods for indirect cost distributions, including dynamic percentages, fixed/predetermined percentages, and user-defined tables
• Customize distribution formulas with FundWare’s flexible programming language
• Monitor indirect cost limits automatically, avoiding overcharging funding sources
• Include/exclude allowable expenses based on FundWare’s flexible account attributes
• Allocate according to your schedule by defining the time period for which allocations are generated
• Run historical allocations that redistribute previous amounts based on new business rules
• Provide a strong audit trail to support your indirect cost methods and A133 audits
• Choose from flexible methods for allocating interest earned, such as dynamic calculation of fund cash balances at period end, or average daily balances
• Easily allocate fund revenue by percentage of principal or number of shares owned
• Recalculate unit price based on new market values and update number of shares owned for each fund
• Eliminate the need to maintain large spreadsheets, saving time and avoiding errors

FundWare Allocation Management: The Most Complete Tool Available For Total Control of Your Allocations
Allocation Management effectively allocates indirect costs at grant/contract-specific rates and automatically tests for “not to exceed” limits, reducing the likelihood of overcharging funding sources. With this powerful automation and a complete audit trail, you can now aggressively recover your indirect costs from external funding sources.

FundWare Allocation Management easily accommodates your own methods of indirect cost distribution. Plus, with the many other methods allowed by Allocation Management, you may discover a better methodology to recover indirect costs. One of the most powerful methods supported by FundWare Allocation Management is the ability to calculate dynamically built percentage-of-total tables.

These dynamic tables can calculate percentages based on a wide variety of data, such as percentage of total payroll, number of hours worked, allowable expenses for the period, and net-to-date. Additionally, with Allocation Management you can perform multi-step allocations, basing an allocation on the results of a previous allocation. FundWare Allocation Management also allocates indirect costs based on a fixed or predetermined rate, as well as allocations based on last year’s budget, budget percentage to total costs, and other budget-based costing methodology.

Users can review allocations prior to posting to FundWare’s General Ledger or Project/Grant modules through Trace Reports, which illustrate the steps that Allocation Management performs automatically.

Manage Your Investment Pools and Earned Revenue
For those organizations using an investment pool to maximize investment returns, allocating earned revenue to each fund can be a time-consuming process. With Allocation Management, you can easily create formulas that automatically distribute revenue amounts based upon different factors, including:

• Average daily cash balance
• Fund balance at end of allocation period
• Number of shares owned
• Total asset value at end of allocation period

For organizations that use a unitized share method for investment pools, Allocation Management can adjust unit prices based on new market values, as well as reallocate the number of units/shares among the funds, donors or other entities.

Increase your Staff’s Productivity by Eliminating Spreadsheets
FundWare Allocation Management increases your organization’s productivity by eliminating the effort of maintaining cumbersome spreadsheets built outside of the accounting system. Because it reads directly from the FundWare General Ledger and Project/Grant data, all information used for allocations is up-to-date and accurate. By automatically creating the necessary journal entries (with preview capabilities prior to posting), accuracy and a full audit trail are built in. This is of great benefit if you require A133 audits.

FundWare Allocation Management Highlights

• Allocate and journalize overhead costs automatically, based on grant-specific indirect cost rates, percentage of total allowable expenses, and even percentage of total payroll
• Compute “percentage of total” automatically for any group of accounts by any time period you choose. This is vital when allocating indirect cost pools
• Calculate daily cash balances automatically by fund for accurate interest income allocations
• Allocate indirect costs by percentage of labor hours, outcome-based statistics or any other non-financial information
• Incorporate grant restrictions including “not-to-exceed” limitations
• Develop multi-step or tiered allocations for full absorption allocations
• Customize even the most complex indirect costing rules using FundWare’s powerful programming language
• Automation and audit trails make the entire allocation process faster, more accurate and easier to examine

Easy-to-Use Previews
Allocation Management lets you preview allocations before posting.

See for Yourself
For a no-obligation, in-depth product demonstration tailored to your specific needs please contact us by phone at 1-800-273-1514, or via email at info@nfpAccounting.com