Accounts Receivable

Powerful, Integrated Receivables Management

Designed specifically for not-for-profit organizations, cities, towns and counties, governmental entities and schools; FundWare Accounts Receivable offers many of the features our clients have been asking for. It allows you to automate processes previously done manually. It includes the ability to create and manage invoices and statements. Detailed customer information and complete FundWare integration are also part of the package.

Group Customers for More Productive Invoicing
Accounts Receivable has the ability to assign all like customers to specific groups, making communication easier when you wish to contact an entire category of customers at the same time. This grouping feature increases productivity in many ways, such as creating invoices for groups of customers. Fully integrated with FundWare General Ledger and Project/Grant modules, FundWare Accounts Receivable delivers excellent cash flow management.

Account for Revenue from All Sources with Cash Receipts
Accounts Receivable is fully integrated with FundWare Cash Receipts allowing all payments, whether they are related to an outstanding invoice or simply a miscellaneous cash receipt, to be entered. Clients who have already installed and used Cash Receipts will find that all of their customer and revenue codes are available through Accounts Receivable as well. This true integration allows exceptional flexibility in tracking and managing receipts from all sources.

Gain Complete Intelligence with Query
Accounts Receivable features Query, an enhanced analysis and inquiry tool that provides easy access to data. Query significantly increases productivity allowing you to capture and view data in real time, rather than producing dense, cumbersome reports that may or may not have the flexibility to reveal the data you need.

Full Accounts Receivable Functionality
FundWare Accounts Receivable streamlines the management of customer information, invoices and statements. It provides robust reporting capabilities. Plus, its complete integration with other FundWare modules reduces labor and the chance for errors.

Maintain Unlimited, Detailed Customer Notes
Create, edit, delete and print multiple notes for each customer, up to 250 characters. Notes can be tracked by author, with date stamps. You can also create a single note and add it to multiple customer records.

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Group Customers to Save Invoicing Time
Accounts Receivable lets you create and modify customer groups easily. You can create a single invoice, and Accounts Receivable will automatically customize it for each recipient within the group. Each individual customer can belong to more than one group.

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Easily Track Transaction History for Each Customer
Accounts Receivable lets you drill down to complete invoice and receipt detail over any period of time.

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Memo Invoices
One of the most powerful features of Accounts Receivable is the ability to record Memo Invoices. A Memo Invoice is an entry that is posted to a customer record within Accounts Receivable, but does not post as an actual entry to the General Ledger.

Memo Invoices are useful for recording expected future cash receipts which are not yet obligated, including pledges, expected contributions or estimated future receipts related to a specific event such as voluntary membership fees.

Memo Invoices may be selected to appear on a number of Accounts Receivable reports, including agings by customer, to assist in accurate cash forecasting of expected receipts.

A Memo Invoice may be converted to a standard invoice at any time, at which point both the customer record is updated to reflect the actual invoice, and the appropriate entries are made to record revenue to the General Ledger.

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Accounts Receivable’s Customer Account Management also allows you to:

• Use credit memos to adjust customer accounts for a complete audit trail

• Place customer accounts on hold when credit limits are exceeded

• Classify customer accounts as inactive, so that no further data can be entered

• Store multiple addresses and contacts for each customer

• Review up-to-the-minute aged account balances

Billing and Receiving Payment
Apply Payments and Credits to Multiple Invoices
Easily ensure that a single payment can cover as many invoices as necessary.

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• Assign revenue codes to identify different types of charges. These codes may be distributed among multiple accounts, based on user-defined percentages or fixed amounts
• Produce variable aging reports based on invoice date or due date. Users can determine the number of columns to display and the time increments for each column.
• Record non-invoice revenue with FundWare Cash Receipts (included with Accounts Receivable), without generating an invoice, to facilitate the recording of front-office cash receipts.
• Apply overpayments to amount due as well as to future account balances.
• Calculate payment due dates from the invoicing date by defining terms.

Invoice and Statement Generation:

• Print invoices on plain paper to save the cost of pre-printed forms

• Print invoices as you enter them, or print in batches

• Easily reprint copies of invoices

• Provide customers with recap statements for any range of dates

Reporting and Analysis:

• Numerous ready-to-go reports for customers, invoices and payments

• Report across any date range, for any number of fiscal years

• Utilize Query to capture and view real-time data

• Define your own filters, producing exactly the data you need

• Create, save, edit or delete queries for faster inquiries

• Print or export data

• Define font type, size and color

• Move and hide columns, and sort by column

• Merge cells to eliminate duplicate listings

Other Important Features:

• Import customer data from other programs, saving time and eliminating errors

• Password-controlled security

• Post transactions in summary or detail to FundWare’s General Ledger

• Ensure that General Ledger account numbers are valid in the FundWare General Ledger chart of accounts

Technology:

• Designed to the latest specifications for Microsoft® Windows®

• Benefit from client/server architecture, supporting a powerful relational database using Microsoft SQL Server technology

Integration

• Post directly to FundWare General Ledger

• Export to Microsoft Office spreadsheet and word processing programs Server technology

FundWare Accounts Receivable Highlights

• FundWare Accounts Receivable gives you the power of a full-featured corporate receivables module, tailored to the specific needs of not-for-profit organizations and governmental entities.

• Post all revenue by customer, whether invoiced or not

• Manage all non-invoiced revenue with the Cash Receipts module

• Develop charge codes for all of your revenue types. Charge codes can include calculations based on percentage of total, number of units or fixed amounts

• Create memo invoices with full receivables management. You can then post revenue when you receive funds. This is ideal for pre-emptive billing such as voluntary membership fees

• Retain complete client history for analysis and reporting

• Automatically post to each fund’s receivable account in the General Ledger

• Easily apply customer credits to outstanding balances

• Perform detailed customer queries with Accounts Receivable’s built-in Query tool

• Easily share information with other FundWare modules

See for Yourself
For a no-obligation, in-depth product demonstration tailored to your specific needs please contact us by phone at 1-800-273-1514, or via email at info@nfpAccounting.com